The privacy policy describes the principles of processing by Immaginare HR Sp. z o.o. based in Warsaw, ul. Jana Pawła II 27, 00-867 Warsaw, KRS: 0000891886, of information about you, including personal data and cookies.

Informative clause:

The Administrator of Personal Data (hereinafter referred to as the Administrator) is Immaginare HR Sp. z o.o. based in Warsaw, ul. Jana Pawła II 27, 00-867 Warsaw, KRS: 0000891886.

For what purpose do we process personal data:

• To take actions before the conclusion of the contract and to conclude and fulfill the contract,
• For informational and marketing purposes, solely on the basis of consent in accordance with the content of the granted consent,
• Recruitment,
• To protect against external and internal threats (increasing the security of employees and technological security),
• For hiring employees and conducting recruitment processes,
• To transfer tasks to external companies based on concluded contracts within the scope of employee outsourcing,
• To create a candidate database in order to propose job offers adequate to expectations,
• To conduct recruitment for specific positions,
• To respond to inquiries, present offers,
• To serve potential clients before, during, and after the conclusion of a contract, by telephone and electronically,
• To promote our brand through the use of social media,
• To conduct statistics.

Period of processing personal data:

Depending on the purpose of processing, personal data will be stored:

• For the duration of the contract and after its termination in order to fulfill the legal obligation incumbent on the Administrator,
• For a period in accordance with applicable laws,
• In the case of legally justified purposes of the Administrator, including direct sales and marketing, until the consent of the data subject is withdrawn.

Persons to whom personal data are disclosed:

Obtained personal data of Agency clients may be disclosed to employers, companies providing transport services in the case of booking airline tickets, train tickets, etc., postal operators, courier companies, entities providing advisory services to the Administrator, law enforcement agencies, companies dealing with employee outsourcing. We may entrust personal data processing on our behalf to entities providing supporting services such as hosting websites, sending newsletters, providing accounting services, legal services, and servicing our IT systems.

Rights of the data subject:

The data subject has the right to access their personal data and the right to rectify, erase, restrict processing, the right to data portability, the right to object, the right to withdraw consent at any time. The data subject has the right to lodge a complaint with the President of the Office for Personal Data Protection if they believe that the processing of their personal data violates the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU L 119 of 4 May 2016). This policy applies to the website located at the URL: www.immaginare.pl. The operator of the website and the Administrator of personal data is Immaginare HR Sp. z o.o. based in Warsaw, ul. Jana Pawła II 27, 00-867 Warsaw, KRS: 0000891886. To delete or edit data, you can contact the data administrator at the following email address: BIURO@IMMAGINARE.PL. The operator is the Administrator of your personal data with regard to data provided voluntarily on the website.

Information in forms:

The website collects information voluntarily provided by the user, including personal data, if they are provided. The website may save information about connection parameters (time stamp, IP address). In some cases, the website may save information facilitating the linking of data in the form with the user’s email address filling out the form. In such a case, the user’s email address appears inside the url address of the page containing the form. Data provided in the form is processed for the purpose resulting from the function of a specific form, e.g., to carry out the service request or commercial contact, registration of services, etc. Each time, the context and description of the form clearly inform what it is used for.

Administrator’s logs:

Information about user behavior on the website may be subject to logging. This data is used to administer the website.

Selected data protection methods used by the Operator:

Places of logging in and entering personal data are protected in the transmission layer. Thanks to this, personal data and login data entered on the website are encrypted on the user’s computer and can be read only on the target server. The Operator periodically changes their administrative passwords. To protect data, the Operator regularly makes backup copies. An important element of data protection is the regular updating of all software used by the Operator to process personal data, which in particular means regular updates of programming components.

Hosting:

The website is hosted (technically maintained) on servers of the operator.

Your rights and additional information about data use:

In some situations, the Administrator has the right to transfer your personal data to other recipients if it is necessary to perform the contract concluded with you or to fulfill obligations incumbent on the Administrator. This applies to such groups of recipients:

• companies - employment agencies including temporary employment agencies and companies dealing with employee outsourcing
• authorized employees and associates who use data to achieve the goal of the website’s operation, employment agencies, outsourcing companies Your personal data are processed by the Administrator no longer than necessary for the activities related to them specified by separate regulations (e.g., accounting). With regard to marketing data, the data will not be processed for more than 2 years.

You have the right to request from the Administrator:

• access to your personal data,
• rectification,
• deletion,
• restriction of processing,
• data portability.

You have the right to object to the processing specified in the points above with respect to the processing of personal data for the purpose of pursuing the legitimate interests pursued by the Administrator, including profiling, provided that the right to object cannot be exercised if there are compelling legitimate grounds for the processing, overriding your interests, rights, and freedoms, in particular to establish, investigate or defend against claims. You have the right to lodge a complaint with the President of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warsaw. Providing personal data is voluntary, but necessary to use the website. Personal data are not transferred to third countries within the meaning of the personal data protection regulations. This means that we do not transfer them outside the European Union. Information in forms: The website collects information voluntarily provided by the user, including personal data, if they are provided. The website may save information about connection parameters (time stamp, IP address). The website, in some cases, may save information facilitating the linking of data in the form with the user’s email address filling out the form. In such a case, the user’s email address appears inside the url address of the page containing the form. Data provided in the form is processed for the purpose resulting from the function of a specific form, e.g., to carry out the service request or commercial contact, registration of services, etc. Each time, the context and description of the form clearly inform what it is used for.

Administrator’s logs:

Information about user behavior on the website may be subject to logging. This data is used to administer the website.

Significant marketing techniques:

The Operator uses statistical analysis of website traffic through Google Analytics (Google Inc. based in the USA). The Operator does not transfer personal data to the operator of this service, but only anonymized information. The service is based on the use of cookies in the user’s end device. Regarding information about user preferences collected by the Google advertising network, the user can view and edit information resulting from cookies using the following tool: https://www.google.com/ads/preferences/.

Information about cookies:

The website uses cookies. Cookies are computer data, in particular text files, that are stored in the end device of the Website User and are intended for using the Website’s pages. Cookies usually contain the name of the website from which they originate, the time of storing them on the end device, and a unique number. The entity placing cookies on the Website User’s end device and accessing them is the website operator. Cookies are used for the following purposes:

• maintaining the user’s session on the website (after logging in), thanks to which the user does not have to re-enter their login and password on each subpage of the website;
• achieving the goals specified above in the “Significant marketing techniques” section; Within the website, two fundamental types of cookies are used: “session” cookies and “persistent” cookies. Session cookies are temporary files that are stored on the User’s end device until they log out, leave the website, or close the software (web browser). “Persistent” cookies are stored on the User’s end device for the time specified in the parameters of cookies or until they are deleted by the User. The web browsing software (web browser) usually allows cookies to be stored on the User’s end device by default. Users of the Website can change their cookie settings. The web browser allows you to delete cookies. It is also possible to automatically block cookies. Detailed information on this topic is provided in the help or documentation of the web browser. Restricting the use of cookies may affect some of the functionalities available on the Website. Cookies placed on the Website User’s end device may also be used by cooperating with the operator of the website entities, in particular, this applies to companies: Google (Google Inc. based in the USA), Facebook (Facebook Inc. based in the USA), Twitter (Twitter Inc. based in the USA), or Instagram. If the user does not want to receive cookies, they can change their browser settings. Please note that disabling cookies necessary for the authentication processes, security, maintaining user preferences may make it difficult, and in extreme cases may prevent the use of the website.

To ensure that our Privacy Policy meets current legal requirements at all times, we reserve the right to make changes to it at any time.